School Food Service Management Program

Agency:	County of Johnson
Level of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Opps ID:	NBD18090995294497944
Posted Date:	Apr 17, 2023
Due Date:
Solicitation No:	2023-010 Addendum 1

Bid Information

Type

Request for Proposal

Status

Unsealed

Number

2023-010 Addendum 1 (School Food Service Management Program)

Issue Date & Time

2/28/2023 01:37:04 PM (CT)

Close Date & Time

4/17/2023 02:00:00 PM (CT)

Duration

1 month 17 days

Notes

This RFP Is being released under Johnson County RFP No. 2023-010. This RFP utilizes a format and forms from the USDA Child Nutrition Program and Kansas Dept. of Education.

Contact Information

Name	Kyra Smith
Address	111 S. Cherry, #2400 Olathe, KS 66061 USA
Phone	(913) 715-0595
Fax
Email	kyra.smith@jocogov.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF
Public Question & Answer	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
2023-010 RFP School Managed Food Service Program RFP.pdf	2023-010 RFP School Managed Food Service Program Request for Proposal	127 KB
2024 X0620 RFP.pdf	2023-010 RFP School Food Service Management Program 2024 X0620	580 KB
2024 X0620 Sponsor Exhibits.pdf	2023-010 RFP - 2024 X0620 Sponsor Exhibits	469 KB
2024 X0620 Contractor Exhibits.docx	2023-010 RFP - 2024 X0620 Contractor Exhibits	80 KB
Supplement 1 - 2023-010 School Food Service Management Program.pdf	Supplement 1 - 2023-010 School Food Service Management Program	165 KB
Exhibit J - 2023-010 - Preproposal Meeting Attendance List 03-13-2023.pdf	Exhibit J - 2023-010 - Preproposal Meeting Attendance List 03-13-2023	45 KB
Exhibit K - 2023-010 - Questions and Answers from Preproposal Meeting.pdf	Exhibit K - 2023-010 - Questions and Answers from Preproposal Meeting	105 KB
Exhibit L-1 - Sample 21 Day Cycle Menu.pdf	Exhibit L-1 - Sample 21 Day Cycle Menu	421 KB
Exhibit L-2 - Sample 21 Day Cycle Menu.pdf	Exhibit L-2 - Sample 21 Day Cycle Menu	3.86 MB
Exhibit M-1 - Sample Themed Meals Menu for November 2022.pdf	Exhibit M-1 - Sample Themed Meals Menu for November 2022	586 KB
Exhibit M-2 - Sample Themed Meals Menu for December 2022.pdf	Exhibit M-2 - Sample Themed Meals Menu for December 2022	505 KB
Meal Count - Period 4 - 4 weeks.xlsx	Meal Count - Period 4 - 4 weeks	49 KB

Bid Questions

Question	Is there currently a program in place that provides the ability for students/residents to order fresh foods from the kitchen and pay for those foods with their commissary account? If so please provide information on this program for the following: A. Approved menus and prices B. Service schedules (when students/residents can order-when they are delivered) C. Who delivers the completed orders? D. What is the average weekly sales volume in dollars? E. What is the current commission rate? F. Are there any restrictions or limits for purchases? G. Does the program allow for family and friends to also order items on the menu via phone or internet? H. How many students/residents on average are eligible to participate in this program on any given week?
Answer	The Juvenile Detention Center (JDC) does not have a commissary program. Youth do not have real money at JDC. We have items that youth purchase with virtual dollars that are earned by meeting expectations. Corrections Department purchases all of these items. There is not a responsibility of the food services vendor. Fresh fruit is always available to the residents, there is a minimal charge for fresh fruit, typically the cost of a snack is charged for any fresh fruit the residents consume during the school day.
Submitted	3/28/2023 01:08:23 PM (CT)

Question	What is the starting pay for a Correctional Officer?
Answer	Starting pay for Youth Correctional Advisor is $19.61 per hour
Submitted	3/28/2023 01:06:42 PM (CT)

Question	Is assistance from students/residents currently utilized in the kitchen? If so - A. How many student workers are provided in the operation? B. What are the shift times they work? C. What tasks are they permitted to perform such as cooking, operating equipment, etc.? D. Do they receive double portions and can the contractor bill for double portions?
Answer	No, we do not have any clients/residents work in our kitchen.
Submitted	3/28/2023 01:06:30 PM (CT)

Question	What is the current procedure for staff meal ordering, billing, payment by staff, meal cost, etc.?
Answer	The meal cost is the same as the resident meal costs, under the NSLP per KSDE, the vendor bills us weekly, and those meals are included in the Meal Count Sheet, and invoice weekly. Employees place an order for a meal, either Grab N Go, or a Tray the residents eat, all signup sheets are posted in the hallway, across from the kitchen door, for breakfast, lunch and dinner. Signup sheets are collected two hours before each meal service, so a proper meal count can be ensured before food preparation begins
Submitted	3/28/2023 01:06:07 PM (CT)

Question	Please provide a copy of the current staff menus.
Answer	The Grab N Go Meals for staff are served on Monday, Wednesday and Friday. They are served an entrée, Chicken Sandwich and Hamburgers, with all the fixings, Pizza, and Hot Baked Potatoes Bar, with all the fixings', typically a bag of Lays (Variety Pack) chips, veggies, with ranch dressing and a cookie.
Submitted	3/28/2023 01:05:58 PM (CT)

Question	How many sack lunches are required daily? Please provide the current sack lunch menu. Are there any special sack menu requirements for any groups such as work details?
Answer	Sack lunches are provided for a resident or a JIAC Client, when they come in for processing after the meal has been served at meal service times. These alternate meals include a sandwich, with meat, chips, a fruit and milk. Typically the kitchen staff prepares at a minimum of 3-5 per day or as the need arises.
Submitted	3/28/2023 01:05:46 PM (CT)

Question	Are condiments for the meals served in bulk or packets?
Answer	Due to COVID, most are served in packets, some in plastic squeeze bottles.
Submitted	3/28/2023 01:05:33 PM (CT)

Question	What are the meal service times for breakfast, lunch and dinner
Answer	Breakfast is served at 7AM, Lunch is served at 11:45AM and dinner is served at 4:45PM.
Submitted	3/28/2023 01:05:11 PM (CT)

Question	How many juveniles are on special diets and what types of diets are they on? Are there any unusual requirements the vendor needs to be aware of for billing purposes (snacks, nutritional supplements, kosher diets, etc.)
Answer	Currently have three residents on a Special Diet, one is on a no citrus diet, they get pears or bananas as a fruit. No oranges, or other citrus foods are allowed to this resident. One is on a No Nuts/Peanuts including sunflower seeds, which we are a nut free facility, sunflower seeds is not a nut, and we serve this in our trail mix, they are issued a substitute menu item. One other resident is on a No Seafood Diet, we serve tuna, so they are served an alternative entrée.
Submitted	3/28/2023 01:04:50 PM (CT)

Question	Please provide a copy of the current cycle menus in place for juveniles. What is the calorie level of the current inmate menu?
Answer	The calorie count must not exceed 3000 calories per day. Please see attached to this supplement the 21-cycle menu samples.
Submitted	3/28/2023 01:04:32 PM (CT)

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Bid Event Non-Participation Activity

Activity Date	Activity Name	Description
3/14/2023 03:00:00 PM (CT)	Pre-Proposal Conference and Visitation - Non-Mandatory	pre-proposal conference to review the contents of the Request for Proposal and to arrange inspection visits will be held on Tuesday, March 14th, 2023, at 3:00 PM at Youth & Family Services Center, 920 W Spruce St, Olathe, KS 66061. This conference is not mandatory in order to submit a proposal but is recommended that you attend.
4/17/2023 02:00:00 PM (CT)	RFP Closing	RFP Closing - not public per KSDE

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