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Interpretation and Translation Services

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Agency: County of Johnson
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD18090123869374140
Posted Date: Nov 13, 2023
Due Date:
Solicitation No: 2023-042 Addendum 4

Bid Information

Type Invitation for Bid
Status Unsealed
Number 2023-042 Addendum 4 (Interpretation and Translation Services)
Issue Date & Time 10/3/2023 11:30:01 AM (CT)
Close Date & Time 11/13/2023 02:00:00 PM (CT)
Duration 1 month 10 days
Notes
Purpose: Johnson County is seeking bids for On-Call Interpreter and Translation Services, in accordance with the specifications outlined, for various Johnson County departments. The requested services will consist of providing foreign language interpretation and / or translation services on an as-needed basis for County and District Court programs and services at various county facilities, including but not limited to: Johnson County’s Aging and Human Services Department, County Manager’s Office, Johnson County Developmental Supports, Johnson County Department of Health and Environment, Johnson County Emergency Services, Johnson County Mental Health Center, Johnson County Park & Recreation District, Johnson County 10th Judicial District Court, Johnson County Court Services, Johnson County District Attorney’s Office, and Johnson County Department of Corrections.
Questions must be submitted via IonWave no later than 5:00PM CDT on October 11, 2023, to allow adequate time to issue an addendum, if needed.
Contact Information
Name Lisa Robbins
Address 111 S. Cherry, #2400
Olathe 66061
Phone (913) 715-0590
Fax
Email
Bid Documents
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Bid Invitation Acrobat / PDF
Public Question & Answer Acrobat / PDF
Bid Attachments
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IFB 2023-042 On-Call Interpreter and Translation Services - Final Draft.pdf IFB 2023-042 On-Call Interpreter and Translation Services 954 KB
IFB 2023-042 List of Languages Offered by Firm.pdf IFB 2023-042 List of Languages Offered by Firm (required as part of bid submittal) 39 KB
Appendix A - Federal Terms and Conditions.pdf Appendix A - Federal Terms and Conditions 430 KB
How to do Business with Johnson County and Supplier Response Quick Tutorial.pdf How to do Business with Johnson County and Supplier Response Quick Tutorial 2.19 MB
IFB 2023-042 Addendum 1.pdf IFB 2023-042 Addendum 1 57 KB
IFB 2023-042 Addendum 2.pdf IFB 2023-042 Addendum 2 57 KB
IFB 2023-042 Addendum 3.pdf IFB 2023-042 Addendum 3 111 KB
Bid Questions
Question 11. Can you provide the service locations for on-site interpretation?
Answer Per Section 4. SCOPE OF WORK: Johnson County is seeking bids for On-Call Interpreter and Translation Services, in accordance with the specifications outlined, for various Johnson County departments. A complete list of County departments can be accessed using this link: https://www.jocogov.org/department-directory.

The requested services will consist of providing foreign language interpretation and / or translation services on an as-needed basis for County and District Court programs and services at various county facilities, including but not limited to: Johnson County’s Aging and Human Services Department, County Manager’s Office, Johnson County Developmental Supports, Johnson County Department of Health and Environment, Johnson County Emergency Services, Johnson County Mental Health Center, Johnson County Park & Recreation District, Johnson County 10th Judicial District Court, Johnson County Court Services, Johnson County District Attorney’s Office, and Johnson County Department of Corrections.
Submitted 10/11/2023 12:31:26 PM (CT)
Question 10. As we do not maintain a fleet of cars, we do not carry Automobile Liability Insurance. However, our interpreters maintain their own insurance, which meets the client’s requirements. Please confirm this is acceptable.
Answer Documentation is required for all contractor's providing these services. Please provide the individual interpreters coverage as a supplemental.
Submitted 10/11/2023 12:31:20 PM (CT)
Question 9. Can we provide the offer only for one type of services, such as OPI services or Translation Services?
Answer Partial bids will be considered. Per Section 7.6 EVALUATION/AWARD: The Financial Management and Administration, Purchasing Division, reserves the right to award by item, groups of items, or on all or none basis; and reserves the right to reject any or all bids in part, or in its entirety, to waive any minor technicality or irregularities of bids received.
Submitted 10/11/2023 12:31:15 PM (CT)
Question 8. Does the client provide equipment for on-site simultaneous interpretation (if simultaneous is needed)?
Answer No, all equipment to perform the requested service is the responsibility of the Contractor.
Submitted 10/11/2023 12:31:10 PM (CT)
Question 7. What percentage of your interpreting assignments are rush request, with less than 2 full business days’ notice?
Answer This information is unavailable.
Submitted 10/11/2023 12:31:05 PM (CT)
Question 6. What is the average length of an OPI/VRI service requested?
Answer This information is unavailable.
Submitted 10/11/2023 12:30:59 PM (CT)
Question 5. What file types, content type, etc., will be submitted for translation?
Answer The information is unavailable. Please indicate what file type your firm is capable of converting in the "Supplier Notes" section for line item package 3 - Document Translation
Submitted 10/11/2023 12:30:53 PM (CT)
Question 4. Based on historical data from past years and projections for 2023: What is the approximate volume of work needed per language per service (translation, onsite interpretation, over the phone interpretation, Video Remote interpretation)? If the data per language is not available, please provide any volume breakdowns you have.
Answer Information is not available. Expenditures for 2022 totaled approximately $250K, however, volume of services by type are not available.
Submitted 10/11/2023 12:30:48 PM (CT)
Question 3. What challenges have you faced with the similar scope of work from vendors you have worked with?
Answer No prior challenges have been identified as part of this contract award. The County has utilized cooperative contracts in the past for these services. It is the County's intent to award a new contract(s).
Submitted 10/11/2023 12:30:41 PM (CT)
Question 2. Is there an incumbent currently providing these services? If so, can you share the rates and incumbent rates?
Answer The County has utilized multiple cooperative contracts in the past for these services. Rates vary between cooperative contracts being utilized. It is the County's intent to award multiple new contracts.
Submitted 10/11/2023 12:30:36 PM (CT)
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10/11/2023 05:00:00 PM (CT) Clarification (Question) Deadline Questions must be submitted via IonWave no later than 5:00 PM CDT on October 11th, 2023, to allow adequate time to issue an addendum, if needed.
11/13/2023 02:00:00 PM (CT) Virtual Bid Opening
All bids that have been duly received will be publicly opened and read aloud at 2:00 PM CDT, October 20th, 2023, via Zoom Video Conferencing at:

Join Zoom Meeting:

https://zoom.us/j/92282957257?pwd=VTZidFh2V1JuUG5hV0JUOUNQRTFYQT09
Meeting ID: 922 8295 7257
Passcode: 628762

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