INSTRUCTIONS TO BIDDERS

1.

Address bids to City of Garden City, Lee Richardson Zoo, 312 Finnup Drive, Garden City, Kansas

67846. Bids must be received on or before 2:00 p.m., Friday, July 28, 2023.

Mark on the outside of the envelope: Mini Excavator. Electronic bids will also be accepted via email

addressed to: kristi.newland@gardencityks.us

2.

Bids will be opened publicly by the Zoo Director or her official representative. All bids must be

submitted prior to the bid opening time to qualify.

3.

After the bids are opened, each will be carefully reviewed. Generally, a decision as to who the best

bidder is will be made within 24 hours after the bids are opened.

4.

The City of Garden City reserves the right to reject any and all bids.

5.

A responsible officer or employee of the company must sign all bids. Obligations assumed by such

signature must be fulfilled.

6.

Time of delivery is a part of the consideration and must be stated.

7.

The successful bidder shall be responsible for the delivery of the equipment to the City of Garden

City, Lee Richardson Zoo, 312 Finnup Drive, Garden City, Kansas.

8.

The City is exempt from applicable state and local tax, unless otherwise stated on the bid quotation

form.

9.

All bids are to be F.O.B. Garden City, Kansas, unless otherwise stated.

10.

All bids must meet the MINIMUM SPECIFICATIONS. Any bid which fails to do so will be subject

to rejection.

11.

Please resolve any questions which you may have regarding the Minimum Specifications, bid

requirements, etc. before the bid opening. Direct questions to Kristi Newland, Lee Richardson

Zoo Director, (620) 276-1250.

12.

If a bidder is not able to meet an item as specified and he elects to delete it or substitute with

another item, it must be clearly set forth in the bid, along with the itemized cost of each such

change. The exception must be designated as such by marking "EXC." before the cost. An

explanation of the exception should also be given on an attached sheet with the bid.

13.

The successful bidder must furnish, at the time of delivery, a copy of the factory invoice listing

required accessories and will furnish, at time of delivery, a certificate attesting that all specifications

are included in or on the delivered unit as bid. Said certificate form will be furnished to the City

prior to delivery of the unit.

14.

Any item which is set forth in the itemized specifications that is standard equipment on the unit

and included in the unit base price should be indicated as such by marking "standard or "N/C" --

no charge.

CONDITIONS:

1.

Unit requested under these specifications shall be an unused standard production model of the latest

design in current production, priced delivered, installed, and set-up ready for service to the City of

Garden City, Kansas. The City will also consider a demo or slightly used unit of the model described

above, provided use is under 120 hours and warranty is in full effect. The completed unit must

be certified by the vendor to meet all applicable Federal and State requirements including, but not

limited to, ANSI, OSHA, and DOT. Date of delivery of the specified model will be considered in

determining the best bidder.

2.

Materials shall be of good commercial quality for the intended service and shall be produced by

use of current manufacturing processes. Material shall be treated to resist rust, corrosion and

wear. The design of the mechanical members shall be such that the stress imposed through

normal shock loads at maximum torque shall not cause rupture or permanent deformation or

undue wear on any member.

3.

The bidder shall satisfy the purchasing official that they maintain a store or branch staffed with

qualified servicemen and with provisions for securing parts from the manufacturer within a

reasonable length of time.

4.

Bidders must submit with their bid the latest printed specifications and advertising literature

on the unit they propose to furnish. Bidder shall supply one (1) parts book, and one (1) service

and repair manual. Bidder agrees to conduct a training course for City operators, if needed.

5.

The bidder shall be responsible for pick up and return of vehicle to the City of Garden City, Kansas,

Fleet Maintenance Shop for all warranty repairs.

6.

The bidder shall list on a separate sheet of paper any variations from, or exceptions to, the

conditions and specifications of this bid. This sheet is labeled "Exception(s) to Bid Conditions

and Specifications," and shall be attached to the BID.

7.

Awards will be made to the best lowest responsible bidder, taking into consideration net total pricing

after applying any discounts within the parameters described herein. The quality of the articles to be

supplied, their conformity with the specifications, their suitability to requirements, delivery terms

and guarantee clauses shall all be taken into consideration.

8.

Notwithstanding any reference in the specifications to any article, device, product or material by

name or make, such references shall be interpreted as establishing a standard of quality and

shall not be construed as limiting competition; and the bidder may at his option, quote equipment

which is considered equal to that specified.

9.

The purchaser reserves the right to reject any or all bids, to waive any informality to bids, to accept

in whole or in part such bid or bids as may be deemed in the best interest of the purchaser.

10.

Delivery of vehicle by delivery date specified on Bid Quotation Form is a material condition

of bid. As an additional or alternative remedy, if bidder is not able to meet the delivery

date and the delivery date is more than 30 days past the original delivery date stated

on Bid Quotation Form, the City of Garden City shall have the option to rescind

acceptance of this bid and any purchase contract.