Invitation to Bid

Minimum Specifications and Process

Snow Removal Equipment

2024 Model & Current Production

INSTRUCTIONS TO BIDDERS

1. Address bids to City of Garden City, Lee Richardson Zoo, 312 Finnup Drive, Garden City, Kansas 67846.

2. Bids must be received on or before 3:00 p.m., Thursday, January 25, 2024. Mark on the outside of the envelope: Snow Removal Equipment. Electronic bids will also be accepted via email addressed to: Jakob.stegman@gardencityks.us

3. All bids must be submitted prior to bid opening time to qualify. No late bids will be opened.

4. No bid award will be made at the time of the opening. The successful bidder will be contacted immediately following bid approval by the Governing Body of the City of Garden City, Kansas. Bidders may contact the Lee Richardson Zoo at 620-276-1250 to find out the results of the bid award.

5. The City of Garden City reserves the right to reject any and all bids, reserves all rights granted by law, reserves the right to waive formalities and to take such action as it deems necessary in the best interest of the City of Garden City.

6. The City of Garden City operates on an equal opportunity basis in its bidding policy. Bidding is open to all interested parties, in compliance with national, state, and local laws.

7. A responsible officer or employee of the company must sign all bids. Obligations assumed by such signature must be fulfilled.

8. Time of delivery is a part of consideration and must be stated.

9. The successful bidder shall be responsible for the delivery of the equipment to the City of Garden City, Lee Richardson Zoo, 312 Finnup Drive, Garden City, Kansas.

10. The City is exempt from applicable state and local tax, unless otherwise stated on the bid quotation form.

11. All bids are to be F.O.B. Garden City, Kansas, unless otherwise stated.

12. All bids must meet the MINIMUM SPECIFICATIONS. Any bid which fails to do so will be subject to rejection.

13. Please resolve any questions which you may have regarding the Minimum Specifications, bid requirements, etc. before the bid opening. Direct questions to Jakob Stegman, Lee Richardson Zoo Facility Manager, (620-276-1250)

14. If a bidder is not able to meet an item as specified and he elects to delete it or substitute with another item, it must be clearly set forth in the bid, along with the itemized cost of each such change. The exception must be designated as such by marking "EXC." before the cost. An explanation of the exception should also be given on an attached sheet with the bid.

15. The successful bidder must furnish, at the time of delivery, a copy of the factory invoice listing required accessories and will furnish, at time of delivery, a certificate attesting that all specifications are included in or on the delivered unit as bid. Said certificate form will be furnished to the City prior to delivery of the unit.

16. Any item which is set forth in the itemized specifications that is standard equipment on the unit and included in the unit base price should be indicated as such by marking "standard or "N/C" --no charge.

More information and Bid Conditions can be located here: Invitation to Bid