Kansas Bids > Bid Detail

Workstation Replacements

Agency: Derby
Level of Government: State & Local
Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
Opps ID: NBD15232388447168774
Posted Date: Mar 31, 2023
Due Date: Apr 19, 2023
Solicitation No: 2023-010
Source: http://www.derbyweb.com/bids.a...
Bid Number: 2023-010
Bid Title: Workstation Replacements
Category: Computer Services & Supplies
Status: Open

Description:
INVITATION TO BID2023-010Replacement Computer Workstations for the CITY OF DERBY

April 4th, 2023

Bids for Replacement Computer Workstations will be received by the City of Derby, Kansas until 2:00 P.M. - Wednesday, April 19th, 2023, after which all bids received will be evaluated by City staff. We expect to purchase 31 computer units and 31 monitors, but reserve the right to alter this number.

Bids may be sent electronically to: richardmontano@derbyweb.com

For security reasons, you must enable JavaScript to view this E-mail address. or Bids may be sent via mail, addressed to Richard Montaño, IT Director, City of Derby, 611 N. Mulberry, Derby, Kansas 67037. Mailed bids must be plainly marked on the outside of the envelope as: Bid for Replacement Computer Workstations.

Payment shall be made upon completion of the project, and shall be made no later than 30 days after the completion of all work and receipt of invoice. All questions should be directed to Richard Montaño, IT Director – 316-788-1519 x1280.

Bids must be honored for a period of 60 days.

Derby reserves the right to reject any or all bids.

Bid Price (FOB City of Derby, Kansas) $ ______________________ each computer unit with monitor. We do not have an unloading dock for shipments. The devices should be delivered into the building.

Alternate One Bid Price (FOB City of Derby, Kansas) $ ______________________ each computer unit with monitor. We do not have an unloading dock for shipments. The devices should be delivered into the building.

By:_____________________________________

Company:________________________________

Title:___________________________________

Date:_____________________________________

GENERAL INFORMATION

In order to permit manufacturers to follow standard manufacturing processes, minor deviations from these specifications will be considered. All such deviations from the specifications shall be specifically identified in the bid and will be approved only if such approval, in the opinion of Derby, does not adversely affect the operations, maintenance, productivity or the life of the equipment or any of its parts. All deviations, however insignificant, must be fully explained on response sheets and shall become part of the bid. Derby reserves the right to accept the bid deemed most advantageous to it. Should you have any questions, contact Richard Montaño, IT Director, 316-788-1519 x1280 or richardmontano@derbyweb.com

For security reasons, you must enable JavaScript to view this E-mail address. .

MIMIMUM SPECIFICATIONS:

Processor: Intel Core I7 – 12700K 3.6 GHZ Processor

Motherboard: Compatible with Intel 12th Gen Processor (must include HDMI and DVI connections and a minimum of 6 USB connectors)

Ram: 8 GB DDR4-3200 Ram or Equivalent

Storage: 500 GB M.2 PCIe 3.0 NVME SSD

Video Card (Optional): MSI GT 710 2GD3 LP GeForce GT 710 2 GB Video Card or Equivalent if motherboard does not include HDMI and DVI connections

1 Optical Drive: 24x DVD+/- RW

Keyboard: Logitech MK120 or Equivalent

Mouse: 2 Button w/scrolling wheel, optical Mouse, nongeneric (list brand and model provided)

Speakers: Logitech S150 Small desktop or equivalent

Network Connection: 100/1000 Ethernet network connection

Case: Mini-tower

Power Supply: 600W Power supply

Monitor: Viewsonic VX2452MH or equivalent 24” Flat LED Widescreen Monitor (Must have HDMI and DVI outputs and have VESA standard mounting hole pattern)

Operating System: Microsoft Genuine Windows 10 Professional, 64 bit, (no exception) current edition licensed and installed.

Office Software: Microsoft Office Professional 2021, 64 bit (no exception), current edition licensed and installed.

Warranty: Three years, parts only (no labor required). If warranty site is located more than 25 miles from Derby City Hall this warranty must include shipping for replacement parts and any returns required.

Note any Exceptions to the bid criteria.

SELECTION CRITERIA

The successful Bidder (“Contractor”) will be selected based on bids and any interviews

conducted to clarify or verify information or representations included in Bidder’s submission.

Derby will evaluate bids based on the following criteria:

1. Bidder’s ability and capacity to meet all conditions and miscellaneous instructions as outlined herein;

2. The bid’s conformity with the Minimum Specifications;

3. Delivery method/timing; and

4. Cost effectiveness and relative advantage to Derby.

Derby reserves the right to select the service/provider which best meets its required needs, budget constraints, quality levels, and administrative expectations. Due to the importance of this project, Derby also reserves the right to select one or more firms to accomplish this task in a timely manner.

CONTRACT PERIOD; PAYMENT TERMS

The contract completed as a part of the bid must include:

1) Modification and Termination

a. Breach by Contractor: If for any reason the Contractor fails to fulfill, in a timely and proper manner, its obligations under this contract, or if the Contractor violates any of the covenants, agreements or stipulations of the contract, Derby shall thereupon have the right to terminate the contract by giving 5 days written notice.

b. Termination for the convenience of Derby: Derby reserves the right to terminate the contract for convenience at any time during the contract period by giving 5 days written notice. In the event of termination for convenience, the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed prior to the termination of this contract.

c. Compliance with Kansas law: This contract is in all respects subject to the provisions of the Cash Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A. 79-2935), and other laws of the State of Kansas, and shall be construed and interpreted so as to ensure that Derby is at all times in compliance with such laws. Derby reserves the right to unilaterally modify or terminate this contract at any time if, in the opinion of its legal counsel, the contract may be deemed to violate the terms of such laws.

2) Payments. Payment will be made within a reasonable time following completion of the work.

3) Relationship of Parties: Contractor shall be at all times acting as an independent contractor and not as an officer, agent, or employee of Derby. As an independent contractor, Contractor and any employees of the Contractor shall not be covered by City’s worker’s compensation insurance, nor shall Contractor, or employees of Contractor, be entitled to any current or future benefits provided to employees of Derby. Further, City shall not be responsible for withholding of social security, federal, and/or state income tax, or unemployment compensation from payments made by City to Contractor.

4) Indemnification: Contractor shall hold and save Derby and its officers, agents, servants/employees harmless from liability of any nature of any kind connected with the work to be performed arising out of any negligent or willful act or omission of any employee or agent of Contractor to the degree such indemnification is allowed by law in the performance of the contract.

5) Derby is exempt from sales tax; Contractor’s prices shall be computed accordingly.

6) Bidder will comply with all applicable local, state and federal laws.

7) The “Invitation to Bid” shall be and is hereby incorporated by reference into the contract between the parties.

Publication Date/Time:
3/31/2023 12:00 AM
Closing Date/Time:
4/19/2023 2:00 PM
Submittal Information:
611 N. Mulberry, Suite 300 Derby Kansas 67037
Contact Person:
Should you have any questions, contact Richard Montaño, IT Director, 316-788-1519 x1280 or richardmontano@derbyweb.com
Business Hours:
7:30-5:30 M-TH, 7:30-12:30 F
Related Documents:

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