REQUEST FOR BIDS
Bid #2023-034

The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors to
provide one vehicle. Please carefully review this document. If you are interested in making a
bid consistent with the conditions, instructions, requirements, and specifications as contained
herein, submit the Response Form together with a comprehensive bid in a sealed envelope no
later than 2:00 pm Thursday, December 14, 2023. The outside of the envelope should be
clearly marked with the bidder’s name and address and identified as Fire Department Vehicle Bids”.
The sealed envelope should be addressed as follows:

Derby City Clerk
611 N. Mulberry Road, Suite 300
Derby, KS 67037
Bid #2023-034

All bids must be valid for 60 days.

The City of Derby reserves the right to reject any or all bids with or without cause.

Each bidder shall specify the estimated delivery date after receipt of the purchase order.
Delivery shall be made to the Public Works Fleet Division after all pre-delivery services
have been performed.

If submitted by mail, the sealed envelope containing the bid must be enclosed in another
envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.
It is the sole responsibility of the bidder to see that its response and the appropriate documents
are delivered on time. Any response received after the scheduled closing time for receiving
bids will be returned to the proposer unopened and will not be considered. It is the
responsibility of the bidder to check Derby’s website for information and updates.

Proposed pricing for services may be disclosed at a public meeting to receive and to file
responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other
information provided in your response will be considered proprietary and will not be divulged
during the bid review process unless otherwise required by law. Because the services sought
will require the expenditure of public funds, part or all of the successful bid, as well as a
resulting contract, will likely be public records within the meaning of the Kansas Open
Records Act. Prior to acceptance of a bid, the information contained in each bid will be used
for evaluating the bidder’s ability to handle the scope of services and will not be shared with
persons not involved in the evaluation of bids unless otherwise required by law.

Tom Keil
Assistant Public Works Director